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Executive Administrative Assistant (Harrisburg, PA)

Company: NiSource
Location: Harrisburg
Posted on: February 16, 2020

Job Description:

As the Executive Administrative Assistant, you will provide support to the Vice President - External Customer Affairs (Columbia Gas/NiSource), acting with little supervision, anticipating needs while managing the day-to-day workflow and prioritizing various project, which includes scheduling, contact management, preparing materials for meetings and participating in special projects.Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and prioritiesSchedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participantsBalance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.Maintain budget records and advices executive of status.Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.Work with other team members to collect and assemble information for presentations, projects and strategic planningHandle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goalsRecommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.Required for Selection:Three (3) years recent project coordination or related administrative support experience.High School DiplomaProven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too smallExcellent communication skills (oral and written) with a confident, concise, clear and compelling style.Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.Ability to project a professional and positive demeanor and image.Skilled in all aspects of planning and project management/able to take an idea from concept to completion.Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.Knowledge of proper document design and execution, e.g. report formatting, business letters.Preferred for Selection:Associate or Bachelors degree from an accredited college or 5-8 years experience in an administrative support capacity.CAP certification a plus (Certified Administrative Professional)Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, genetic information, or any protected group status as defined by law. Each employee is expected to abide by this principle.By applying, you may be considered for other job opportunities.Job Family: Clerical

Keywords: NiSource, Harrisburg , Executive Administrative Assistant (Harrisburg, PA), Administration, Clerical , Harrisburg, Pennsylvania

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