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Administrative Assistant II

Location: Harrisburg
Posted on: March 25, 2020

Job Description:

Clearway Energy, Inc. is a leading publicly-traded energy infrastructure investor focused on modern, sustainable and long-term contracted assets across North America. Clearway Energy's environmentally-sound asset portfolio includes over 7,000 megawatts of wind, solar and natural gas-fired power generation facilities, as well as district energy systems. Through this diversified and contracted portfolio, Clearway Energy endeavors to provide its investors with stable and growing dividend income. Clearway Energy's Class C and Class A common stock are traded on the New York Stock Exchange under the symbols CWEN and CWEN.A, respectively. Clearway Energy, Inc. is sponsored by its controlling investor, Global Infrastructure Partners (GIP), an independent infrastructure fund manager that invests in infrastructure and businesses in both OECD and select emerging market countries, through GIP's portfolio company, Clearway Energy Group. For more information, visit www.clearwayenergy.com. Reporting to the Office Manager, the Administrative Assistant is responsible for providing all administrative duties for the Energy Center Harrisburg operations. The primary objective is to provide overall support to all departments and functions of the energy center, as well as serve as a cover for other administrative tasks when necessary. Principle Responsibilities/Key Results Areas Answer phones and direct calls to the proper individuals. Monitor 2-way radios and answer calls as required. Greet visitors and maintain Visitor Log and badges. Monitor Plant gate and allow access as necessary. Monitor Key Lock Box and issue keys only to authorized individuals. Issue and track quarters for parking meter use. Maintain AdaptOne qualifications of all vendors. This entails ensuring vendors are completing the requirements in AdaptOne and often having to contact them for information missing. Type reports, memos, meeting minutes, forms, etc. for Plant Manager, Project Engineer, Maintenance Supervisor, Lead Mechanics, and I&C Technicians. Type and distribute all operating policy changes. Maintain up to date master copy electronically. Update Emergency Action Plan and Security Manual as directed by the Plant Manager. Update employee address list and Plant phone contact lists. File purchase orders for 3 plants. Coordinate seminars for employees. Input safety data on SRS and file data. Enter and track employee's training records on the Training Tracker. Monitor Quarterly, Safety, and Environmental Suggestion boxes and type employee's suggestions and slogans to present to the Plant Manager for voting. Maintain and order office supplies. Maintain supply of consumable and issue to employees (batteries, gloves, hardhats, flashlights, cleaning supplies, paint supplies, etc.). Direct contact with Unifirst uniform representative to discuss/report any employee's requests and/or problems. Issue forms to employees for safety shoes and safety glasses, as needed. Coordinate UPS packages being mailed out. Distribute incoming mail and faxes to employees. Assist employees with minor computer problems. Operate and ensure office equipment is functioning properly and stocked (fax, printer, copier). Call out Service Technician for repairs, as required. Update Operator's Shift Schedule annually, Staff Meeting Agenda weekly, Mechanical Call-Out Sheet as necessary, NPDES Report monthly, and Safety Meeting Minutes, every two months. Coordinate caterers for meetings as required. Serve as backup for steam billing and payroll when Administrative Assistant III is on PTO.

Keywords: CLEARWAY ENERGY GROUP LLC, Harrisburg , Administrative Assistant II, Administration, Clerical , Harrisburg, Pennsylvania

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