Administrative Assistant

Company: BCforward
Location: Harrisburg
Posted on: January 20, 2023

Job Description:

Job DescriptionProvides a broad variety of administrative and staff support services for an assigned group or manager. Other duties may include:� collects and interprets data to produce reports; conducts special projects; coordinates meetings, conferences, presentations and travel arrangements; and composes correspondence and other documentation as needed.� Frequently uses personal computer software packages for word processing, graphics, spread sheets, etc.� Specific job duties vary by area.JOB RESPONSIBILITIES:The Internal Operations Associate will be a part of the Internal Operations team that provides customer service to the employees of PFM. The team member will be cross trained in all tasks within Internal Operations and will be expected to perform all of them as needed. Internal Operations is an ever evolving department that needs to remain flexible and current in the business environment.PRIMARY DUTIES:• Responsible for prepping, scanning, indexing and also performing quality check of work performed during the full cycle of the document imaging process.• Performs tasks to help ensure the office runs smoothly, mail sorting, sending and receiving packages, ordering, receiving and setting up catering orders, sending facilities requests.• Special projects as assigned, examples could be data entry, account reconciliation, presentation creation, expense reporting, filing, brokerage support or general administrative work for a wide variety of departments.• Primary back up for receptionist. Greets visitors and directs them, receives and directs incoming call, gives breaks, lunch, time off relief.• Printing and production of RFPs, annual reports, proposals, presentations, books, statements, and other jobs sent to copy center.• Other duties as determined and assigned by Internal Operations Manager*. REQUIRED SKILLS:• Strong computer skills, including experience with Microsoft Office 2013 and document creation software such as Adobe Acrobat, are required.• Ability to communicate effectively with employees at all levels.• Ability to organize, prioritize, and concentrate on detailed information.• Excellent administrative, time management and organization skills.• Excellent telephone skills and reliability to fufill scheduled tasks.• Ability to work well as part of a team and also independently on tasks.• Accuracy in a fast paced work environment.• Self motivated and have the ability to learn new tasks quickly and follow procedures.• Flexibility to learn new skills and take on new tasks as well as flexibility in the flow of the workday.• Ability to lift 30 pounds and stand or sit for long periods of time.

Keywords: BCforward, Harrisburg , Administrative Assistant, Administration, Clerical , Harrisburg, Pennsylvania