Office Manager / Executive Assistant
Company: Hunt
Location: Washington
Posted on: May 8, 2024
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Job Description:
A Brief Overview The Office Manager Executive Assistant is
responsible for coordinating and managing office functions for the
division office, and provides assistance to the executives of HCBS.
Responsibilities include office management, and all corporate
policies and procedures are a top priority. This position is also
responsible for greeting everyone at the building, maintaining good
rapport with clients and other customer relations activities, which
includes new and existing clients. What you will do Oversees all
office operations including efficiency, organization, purchasing,
and customer relations. May participate in marketing for the
office. Responsible for directing questions and requests for
information, managing and creating and monitoring complex plans and
schedules as executive assistant. Manages all front office
HR-related tasks, including equipment set up. Sets-up and manages
conference calls and meetings, including the preparation and
organization of meeting space and materials in advance. May order
food for business meetings (breakfast/lunch, etc.). Coordinates
meetings, conferences, and other special events and tasks across
department and/or division. Ensures all incoming packages and mail
are directed to appropriate individuals. Ensures cleanliness and
overall appearance of the physical office, kitchen, and grounds.
Ensures office supplies and equipment and kitchen items are
sufficiently stocked, coffee, utensils in drawers etc. Oversees the
management, inventory process, and ordering and replenishment of
office supplies. Manages the coordination and arrangement of
meetings and events, some with very high-level executives both
inside and outside the company. Arranges international and domestic
travel, and completes expense report processing. Leads projects
independently by researching, preparing, and coordinating
materials. Assists with office moves and other various facilities
related tasks if applicable. Responsible for updating office
furniture, wall coverings, and overall professional office
appearance, etc. Partners with manager to ensure that all needs of
the office are being met. Drafts and distributes correspondence,
maintaining files, and performing various special projects. May act
as office reception to all visitors and vendors as applicable.
Demonstrates confidentiality, the administrative work for this role
involves top level management contacts and exposure to highly
sensitive information requiring considerable tact, diplomacy, and
judgment. Responsible for understanding and complying with company
policies and procedures while performing the role outlined above.
Attends all required training, in-service, and staff meetings.
Strives to maintain a safe working environment through the
prevention of accidents, the preservation of equipment, and the
achievement of safe working practices. Responsible for budget and
financial management, data management, and content analysis.
Communicates and responds effectively to verbal and written
inquiries on behalf of leadership and to professionally represent
programs and policies in communications with community
stakeholders. Qualifications Bachelor's Degree in Business
Administration, or equivalent work experience Required 1-3 years of
work experience managing an office Required and 1-3 years
experience in people management Required Demonstrated ability to
work independently with limited direct supervision. Demonstrated
ability to exercise excellent judgment and discretion in handling
highly confidential information. Strong written and verbal
communication skills and proven ability to communicate clearly and
professionally with individuals at all levels, internally and
externally. A high degree of professionalism and a strong work
ethic coupled with a sense of responsibility and integrity
required. Excellent teamwork and interpersonal skills. Strong time
management and organizational skills with attention to detail.
Strong computer proficiency in Microsoft Word, Excel, PowerPoint,
and Outlook required. Concur is a strong plus. Ability to handle
multiple priorities from various constituents with tight deadlines
in a fast-paced environment. Ability to resolve problems
independently and work with a high degree of autonomy and
responsibility. Requires a detail oriented, self-starter, who takes
initiative, able to prioritize, work independently with limited
direction and multi-task in busy environment. Ability to accept new
responsibilities and adapts to changes in procedures and processes
and work as a part of a team. Must demonstrate excellent written
and verbal communication skills and interpersonal skills,
particularly the ability to communicate effectively with all levels
of management and industry professionals. Compensation We are
committed to offering competitive and equitable compensation.Final
salaries will be determined based on factors such as geographic
location, skills, education, licenses, certifications, and/or
experience. In addition to these factors - we believe in the
importance of pay equity.We consider internal and external factors
as a part of every final offer. We also offer a generous total
compensation and benefits package. Benefits A competitive salary is
only one part of your total rewards. We also offer a comprehensive
benefits package, including paid time off, medical, dental, life
and disability insurance, HSA/FSA accounts, retirement, rewards
programs, and so much more! You must be able to pass a drug,
background screen and physical abilities test/motor vehicle record
check (if one is required per the position). EEO/ADA The Company
and its affiliates provides equal employment opportunity to all
individuals regardless of their race, color, creed, religion,
gender, age, sexual orientation, national origin, disability,
veteran status, or any other characteristic protected by state,
federal, or local law. Reasonable accommodations may be made to
enable individuals with disabilities to perform essential
functions
Keywords: Hunt, Harrisburg , Office Manager / Executive Assistant, Administration, Clerical , Washington, Pennsylvania
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