Administrative Secretary, Part-Time
Company: Milton Hershey School
Location: Hershey
Posted on: September 1, 2024
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Job Description:
Description:
Milton Hershey School (MHS) is one of the world's best pre-K
through 12th grade private schools, where students from
disadvantaged backgrounds are provided with a cost-free home and a
top-notch education. Thanks to the generosity of Milton and
Catherine Hershey in 1909, the school is fully endowed today with
the resources to ensure students can thrive. The school has
prepared almost 12,000 graduates to lead fulfilling and productive
lives and is expanding to serve more students. MHS is seeking a
part-time Administrative Secretary (AS) for the Psychological
Services Department in the Elementary Division. This role provides
administrative and clerical support for the Associate Director of
Psychological Services and staff of the Psychological Services
Department; The AS handles a wide variety of responsibilities which
require initiative, sound judgement, data management, a high degree
of confidentiality, exceptional organizational skills, and an
ability to communicate effectively with a variety of
stakeholders.
The position supports Psychological Services as one vital area
within Student Health Services consistent with the vision and
mission of Milton Hershey School. The Administrative Secretary
position is primarily responsible for supporting the daily
non-clinical operations of the Psychological Services department
and collaborating with many other departments within the school.
Some of the responsibilities include:
Extensive scheduling utilizing Microsoft Outlook calendaring.
Addressing urgent matters expediently and professionally.
Ensuring timely communications with staff, students, sponsors, and
others.
Drafting and finalizing documentation in Word, Excel, and
PowerPoint.
Monitoring budget and other expense tracking.
Ensuring appropriate records retention protocol is followed.
Ensuring smooth operations of the front office for the
building.
Collaborating with other administrative staff throughout MHS.
Other duties as needed include ordering supplies, data entry,
special projects, etc.
This is year-round, in-person position located in Hershey, PA. The
work hours are typically within from 7:30 PM to 4:00 PM range up to
29 hours per week. Hourly pay rate: $17.74 to $23.68 per hour, pay
is determined based on experience. Part-time employees are eligible
for a retirement savings plan, an employee assistance program
(EAP), free lunches when on duty, and Hershey area
discounts.Qualifications:
High School Diploma or equivalent required.
At least one year of prior experience in successful office
administration in a high-volume setting. School office
administrative experience preferred.
Exceptional communication and interpersonal skills, including the
ability to collaborate with others.
Proficiency in using technology, including MS Office Applications,
Google applications, video conferencing, and the internet.
Excellent project management skills, including time management,
organizational skills, ability to multi-task, and
prioritization.
Ability to work in a fast-paced environment with changing
priorities.
Ability to work independently as well as to collaborate in a team
environment.
High degree of professionalism and high-quality customer service
required.
Candidates must demonstrate a high degree of integrity as all MHS
staff are role models for students.
Candidates should be willing to actively engage with students
beyond the scope of their job responsibilities.
Keywords: Milton Hershey School, Harrisburg , Administrative Secretary, Part-Time, Administration, Clerical , Hershey, Pennsylvania
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