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Administrative Assistant

Company: Abel Personnel
Location: Harrisburg
Posted on: March 18, 2019

Job Description:

Job DescriptionPosition Title: Administrative Specialist, AccountingReports to: Director of AdministrationPosition Status: Non-ExemptPosition Purpose: Coordinate and execute consignor contracts, timely payment of consignor balances, accounts payable and accounts receivable. Primary Areas of Responsibility:1.Accounts Payable2.Contracts & Pick-Ups3.Collections & OtherDuties and Responsibilities:1. Accounts Payable•Consignor Payouts:oSend preliminary consignor statements as directedoTimely execution of consignor accounts payableoReview statements; make adjustments; deduct feesoComplete funds transfer form for fees deductedoEnter information into QuickBooks and print checks oSend consignor satisfaction surveys per procedures •Invoice payment:oTrack and submit advertising bills via check request (weekly)oMaintain and update cash report oTrack invoices due and provide weekly update to Director of AdminoEnter information into QuickBooks and print checks oEnter debit and credit transactions (weekly) and balance accounts (monthly)•Bi-weekly payroll:oReview and process timesheetsoTrack employee comp and PTOoEnter transactions into QuickBooksoProcess expense reimbursement formsoProcess independent contractor timesheets2. Contracts & Pick-Ups •Contracts: oPrint and send contracts to new clients as directedoMaintain contract spreadsheet and physical filesoMaintain prospect spreadsheet and physical files •Pick-Ups: oCoordinate and schedule pick-ups for clientsoProcess paperwork and create master files per procedures 3. Collections & Other•Post-Auction:oOversee collections process to completion for each auctionoProvide invoices to customersoCall buyers for payment informationoProcess invoices•Other:oReview master files for completion and accuracy oTyping as requestedoCoordinate monthly staff meetings?Meeting memo?Breakfast coordination?Print and assemble meeting docs (agenda, calendar, etc)oPrep admin onsite and real estate supplies oAdministrative auction set up as requested oPrep open house supplies oAssist with answering phones & door as requested oOther duties as assignedKnowledge, Skills & Abilities:•Working knowledge of Microsoft Office; other software programs learned•Excellent communication skills, both written and oral•Ability to operate basic office equipment including but not limited to: computers, telephone system, copier/printer/fax, adding machine, digital camera, binding machine•Strong attention to detail•Ability to multi-task•Ability to prioritize and meet deadlines•Ability to lift up to 30 lbs as neededLicenses, Certifications & Education Requirements:•Associates or Bachelor’s degree•General knowledge of office proceduresSecondary Physical Areas of Responsibility: master files, storage room, archives Secondary Areas of Responsibility:4.Master File Maintenance5.Customer Service

Company DescriptionAbel Personnel, a family-owned company since 1969, is one of the oldest staffing firms in Central Pennsylvania. With locations in Lemoyne and Harrisburg, the firm provides a comprehensive range of flexible staffing, placement, and recruitment services across a wide variety of industries and job markets. Divisions of Abel Personnel include A+ Teachers, Abel Executives, Abel Staffing, and Abel Temps. Personal attention to both our clients and candidates helps us achieve the best matching of people with positions.In addition to the position above, our clients are seeking to fill many positions including: clerical, administrative, accounting, human resources, sales, substitute teaching, nurses, and more!EOE AA M/F/Vet/Disability Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

Keywords: Abel Personnel, Harrisburg , Administrative Assistant, Administration, Clerical , Harrisburg, Pennsylvania

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