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Secretary/Administrative Assistant for Non-Profit Veterans Organization

Company: PA Dept VFW
Location: Harrisburg
Posted on: April 19, 2019

Job Description:

DEPARTMENT OF PENNSYLVANIA VETERANS OF FOREIGN WARS - State Headquarters 4002 FENTON AVENUE HARRISBURG, PA-- 17109 The Department of PA VFW is a non-profit veterans service organization that provides assistance, representation and support for veterans and their survivors and military personnel and their families, and that also actively engages in community service programs. EMPLOYMENT OPPORTUNITY AT VFW STATE HEADQUARTERS, WHICH SERVES AS THE MAIN ADMINISTRATIVE OFFICE FOR THE DEPARTMENT: SECRETARY/ADMINISTRATIVE ASSISTANT --- FULL OR PART-TIME POSITION JOB SUMMARY: Secretary under supervision of the Department Adjutant Working for this non-profit veterans service organization based in Harrisburg, the individual must have excellent written and oral communication skills. Responsible for Commander and Adjutant's correspondence as well as Pennsylvania Veterans of Foreign Wars program support as determined by the Adjutant. Possess outstanding organizational skills and demonstrated ability to work effectively both independently and as part of a team dedicated to serving veterans. Person must coordinate multiple projects simultaneously and maintain knowledge for all Veterans of Foreign Wars programs. Encouraged to be an active participant in programs involving communities, Military Troops, and the Veterans of Foreign Wars. Strong typing/computer skills are necessary to interact daily with multiple audiences in a professional manner.-- Respond to inquiries by voice and e-mail message. DUTIES: --- Maintain computer filing system that is user friendly and networked to all stations. --- Ensure all tasks directed by Adjutant are processed quickly and accurately. --- Maintain an efficient flow of correspondence by reviewing, planning and prioritizing work. --- Maintain filing system, photocopying and collating messenger services, mailing system, and other Office duties as assigned by the Adjutant. --- Limited travel and some overnight stays for Veterans of Foreign Wars functions as required to assist the Commander and Adjutant and to support other staff---the Mid-Winter Conference and State COnvention are among the events requiring travel. --- Assist Adjutant with planning meetings, conventions, multifaceted projects and special sessions. --- design certificates used to honor individuals and Posts. -- - The above duties are general in nature and are not intended to reflect all duties which may be required of the employee. --REQUIREMENTS: 1) Computer use: Proficiency in Word, Outlook, Excel, Access, PowerPoint, Social Media and Internet --2) Clerical Skills - Efficient and accurate typing - Ability to write concise, grammatically correct and easy-to-understand documents - Calculating and compiling data, manually and by computer programs - Transcribe minutes/notes from digital files and audio tapes - Ability to work well with and communicate with program/committee chairpersons, Department officers and staff, and external audiences - Excellent clerical qualifications by knowledge and experience - Reliability and flexibility - Ability to work while maintaining strict confidentiality - Ability to work well with Military Units and Military Family Groups - All other duties as assigned WORK WEEK: Hours and schedule flexibility to be determined by Adjutant after interview process. Minimum weekly hours for full-time benefits is 35 hours. --SALARY: To be negotiated during the interview process. An increase may be offered after 90 days, provided the work performed and other job measures are satisfactory. TO APPLY: Send your cover letter, resume, business writing samples and contact information to State Adjutant at adjutant@vfwpahq.org or mail it to PA VFW State HQ, 4002 Fenton Ave., Harrisburg PA 17109-5943. If you have questions about this position, please call (717) 234-7927 and ask for the State Adjutant. Veterans, military personnel and family members of both are encouraged to apply. The Department of Pennsylvania VFW of Pennsylvania is an equal opportunity employer. PennLiveLLC.Category: Administrative, Keywords: Secretary

Keywords: PA Dept VFW, Harrisburg , Secretary/Administrative Assistant for Non-Profit Veterans Organization, Administration, Clerical , Harrisburg, Pennsylvania

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