Lateral Partner Recruiting & Integration Assistant
Company: Cooley LLP
Location: Washington
Posted on: May 2, 2024
Job Description:
Lateral Partner Recruiting & Integration AssistantLateral
Partner Recruiting & Integration AssistantCooley is seeking a
Lateral Partner Recruiting & Integration Assistant to join the
Lateral Partner Hiring team.Position summary: The Lateral Partner
Recruiting & Integration Assistant will provide administrative
support to the lateral partner recruiting and integration team
firmwide. Specific duties and responsibilities include, but are not
limited to, the following:Position responsibilities:
Recruiting:
- Maintenance of the LawCruit database to include data entry of
all lateral partner candidate biographical information, entering
interview schedules, updating candidate status, preparing reports
and tracking all recruiting-related expenses
- Maintain candidate files in Worksite and OneNote
- Assist with the preparation of weekly agendas to department
leadership and others, as requested
- Assist with scheduling candidate interviews, tracking
evaluation responses and following up for evaluation feedback
- Assist with greeting candidates and monitoring interviews
- Assist with tracking candidate due diligence including
coordination with the business intake & conflicts department,
library, and background screening vendor, as necessary
- Assist with creating and maintaining candidate target lists for
strategic priorities
- Assemble meeting itineraries for distribution to candidates;
distribution of interview schedules and candidate biographical
information to attorneys, as necessary
- Assist with lateral partner onboarding, organize and prepare
pre-hire paperwork, maintain orientation checklists, communicate
with new hires and liaise with other administrative departments as
necessary
- Assist with lateral partner integration and prepare status
reports as necessary
- Ensure partner search firm agreements are current; prepare
agreements for new vendors, create Worksite folders and maintain
updated files in the LawCruit database and entry into
Salesforce
- Assist with coordinating travel arrangements for lateral
partner candidates, including air, train, hotel and town car
reservations, adhering to the firm's travel policy
- Assist with ad hoc lateral projects as needed
- All other duties as assignedAdministrative:
- Provide administrative support to the lateral partner
recruiting team firmwide, including, but not limited to email and
calendar management; travel coordination; expense report
preparation, coding, and reconciliation; and drafting and
processing correspondence
- Answer phones, copying, filing, scanning and other
administrative duties
- Maintain Worksite Files
- Reserve conference rooms, make restaurant reservations and
coordinate catering, as needed
- Process check requests and vendor invoices as necessary
- Develop and/or update various administrative forms and create
and maintain files
- All other duties as assignedSkills and experience: Required:
- Available to work overtime, as required
- Proficiency in the Microsoft Office suite, iManage and other
firm applications to include LawCruit databasePreferred:
- Bachelor's Degree
- Prior administrative experience in a professional work
environmentCompetencies:
- Ability to work well under pressure and handle a complex and
fast-paced environment
- Excellent organizational skills and ability to manage multiple
requests and assess priorities
- Strong administrative skills and exceptional attention to
detail in all areas
- Self-starter with a high degree of motivation, accountability
and responsiveness
- Exhibit high energy and genuine enthusiasm for law firm
recruiting activities and goals
- Ability to maintain confidentiality of all records, files,
documents and department information
- Excellent time management skills and the ability to prioritize
and handle multiple tasks quickly and efficiently
- Excellent verbal (both listening and talking) and written
communication skills
- Professional demeanor and the ability to use initiative,
diplomacy and tact
- Good-natured, pleasant to work with and the ability to function
well as a team member
- Ability to prioritize duties and handle several tasks
simultaneously, quickly and efficientlyCooley offers a competitive
compensation and excellent benefits package and is committed to
fair and equitable employment practices. EOE.The expected hourly
pay range for this position is $26.50 - $35.50/hour. Please note
that final offer amount will be dependent on geographic location,
applicable experience and skillset of the candidate. We offer a
full range of elective benefits including medical, health savings
account (with applicable medical plan), dental, vision, health
and/or dependent care flexible spending accounts, pre-tax commuter
benefits, life insurance, AD&D, long-term care coverage, backup
care for children and/or adults and other parental support
benefits. In addition to elective benefit options, benefited
employees receive firm-paid life insurance, AD&D, LTD, short
term medical benefits as well as 20 days of Paid Time Off ("PTO")
and 10 paid holidays each year. We provide generous parental leave
and fertility benefits. New employees will attend a detailed
benefit orientation to learn more about our many benefits and
resources.
Keywords: Cooley LLP, Harrisburg , Lateral Partner Recruiting & Integration Assistant, Human Resources , Washington, Pennsylvania
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