Payroll Coordinator

Company: System One
Location: York
Posted on: March 13, 2025

Job Description:

Job Title: Payroll Coordinator

Please ensure you read the below overview and requirements for this employment opportunity completely.
Location: York, PA

Type: Full time, Direct Hire
Hours: Onsite, Mon-Fri 8am-5pm


Payroll Coordinator Overview
This position has the dual responsibility of payroll coordination and account payable responsibilities. The position administers the entire payroll function, which includes processing biweekly, multistate payroll, deductions, and miscellaneous items. This position serves as a backup to the Accounts Payable function and other related activity and support for the Accounting group. Position performs special projects/tasks, as assigned.

Payroll Coordinator Responsibilities

Responsible for the preparation and processing of biweekly payroll on the ADP payroll system for over> 140 employees; this includes the entire cycle of payroll processing and Multi-state payroll and tax responsibilities
Coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g., overtime, leave balances, head count, and retirement contribution reports.
Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll software.
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations.
Manages 401K plan reconciliation and calculation for matching contributions and annual audit compliance.
Reconciles payroll deposits, tax withholdings, wage garnishments and voluntary deductions.
Prepares payroll journal entries and month end practices including running reports and reconciling sub ledger to general ledger.
Year-end W-2s.
Processing of accounts payable invoices and credits.
Audit and processing of employee expense reports.
Maintenance of vendor files for 1099 information.
Invoice entry and processing for payment within 48 hours of receiving an approved copy.
Invoice charge to correct accounts and approved by appropriate parties.
Manages processing of the sales commission program, including monthly and quarterly commission payments to Sales group.
Accounts Receivable support including research, data entry
Assist with preparation for year-end accounting work papers
Other duties as assigned


Payroll Coordinator Requirements
Education Associate or Bachelor Degree in Accounting preferred, but not required. Requisite combination of skills and experience may replace degree.


Experience 5 - 7 years of experience processing payroll (3 years of payroll experience with groups of 100 employees or greater.)
Experience working with ADP payroll packages is required. (Prior experience in ADP WorkforceNow software is preferred.)
3-5 years of Accounts Payable experience.


System One, and its subsidiaries including Joul--, ALTA IT Services, CM Access, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Keywords: System One, Harrisburg , Payroll Coordinator, Human Resources , York, Pennsylvania