The Pennsylvania Employees Benefit Trust Fund (PEBTF),
administrator of health benefits for Commonwealth of Pennsylvania
employees and retirees, has an immediate opening for a Payroll
This position reports to the Controller and is responsible for
the timely and accurate coordination, preparation, processing, and
distribution of payroll for PEBTF. The Payroll Coordinator
calculates timecards, posts/codes wages, handles direct deposit
processing, voids checks and authorizes issuance of manual checks,
tracks the use of paid time off, health and retirement benefits.
This position also ensures that the PEBTF is payroll tax
The successful candidate will possess the ability to:
Coordinate the collection, calculation, and entering of payroll
Prepare payroll data from department time summaries generated in
the time and attendance system and transmit to payroll vendor on a
Manage bi-weekly disbursement of Fund payroll, including
garnishments, benefits, and taxes consistent with federal and state
wage and hour laws.
Determine payroll liabilities by approving the calculation of
employee federal and state income and social security taxes, and
employer's social security, unemployment, and workers compensation
Audit W-4s, W-2s, YTD earnings, and all payroll tax filings
prepared by the payroll vendor.
Maintain and prepare leave summaries, deductions, and employee
Ensure the payroll processing of new hires, transfers,
promotions, and terminations are accurate and timely.
Ensure systems are set-up and updated to reflect our current
employee base, including wages, benefits, sick and vacation time in
line with contracts (union and non-union).
Update payroll records by reviewing and approving changes in
exemptions, insurance coverage, savings deductions, job titles, and
Prepare reports by compiling summaries of earnings, taxes,
deductions, leave, disability, and nontaxable wages.
Manage regular preparation of relevant management reports,
including weekly, monthly, quarterly, and year-end reports (gross
payroll, hours worked, vacation accrual, tax deductions, benefit
Work with the 401k/pension vendors to ensure all pension dollars
are submitted timely and complete year end testing and
Perform Non-Discrimination testing for 401k/pension
Perform Section 125 testing quarterly/annually for pre-taxed
Maintain and track Flexible Spending Benefits.
Keep abreast of current trends and practices in the Financial
Compliance and Payroll Accounting fields.
Maintain a high level of confidentiality and
Ensure compliance with HIPAA regulations and corporate Privacy
and Security policies.
Assist the Financial Services Department as needed.
Perform other duties as assigned by PEBTF management.
These skills, knowledge and experience are required:
Bachelors degree in Accounting or Finance.
Three to five years of experience processing payroll and using
accounting software packages.
General business knowledge. Broad knowledge of automated
financial and accounting reporting systems. Well-developed
mathematical and financial analysis skills. Excellent verbal and
written communication skills. Strong interpersonal skills.
Excellent PC skills including Microsoft Office tools (Outlook,
Word, Excel and Powerpoint). Use of a 10-key calculator. Good
Ability to manage multiple priorities.
Travel is negligible.
These are physical requirements for this position:
Sitting at a desk for extended periods of time working with a
computer and monitor.
Occasional walking for short distances within the
Ability to lift up to 10 lbs.
These skills, knowledge and experience are preferred:
Experience with the Great Plains accounting software. Previous
experience using Paychex.
We offer a competitive salary commensurate with background and
experience, plus an excellent benefits package at the start of
employment, a 401K retirement plan, tuition reimbursement, and a
professional working environment.
Interested candidates may submit their resume along with salary
Director Human Resources, PEBTF
150 South 43rd Street
Harrisburg, PA 17111
PEBTF, an Equal Opportunity Employer, values the diversity of
our workforce and the knowledge of our people.