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Market Administrative Spec

Company: AFLAC
Location: Harrisburg
Posted on: May 14, 2022

Job Description:

Job Summary Provides administrative functional support to the operational function of the Market Office; provides assistance to the team by supporting various events including state meetings, participating in philanthropic events, travel coordination and assisting guest during events Principal Duties & Responsibilities

  • Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
  • Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications
  • Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department's budget; submits travel and other expenses for payment or reimbursement
  • Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department's accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
  • Performs other related duties as assigned Education & Experience Required
  • Minimum Required High School Diploma or equivalent
  • Minimum Required three years of administrative support experience Or an equivalent combination of education and experience Job Knowledge & Skills
  • Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers
  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
  • Microsoft Outlook Competencies
    • Acting with Integrity
    • Communicating Effectively
    • Pursuing Self-Development
    • Serving Customers
    • Supporting Change
    • Supporting Organizational Goals
    • Working with Diverse Populations

Keywords: AFLAC, Harrisburg , Market Administrative Spec, Other , Harrisburg, Pennsylvania

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