Market Administrative Spec
Company: AFLAC
Location: Harrisburg
Posted on: May 14, 2022
Job Description:
Job Summary Provides administrative functional support to the
operational function of the Market Office; provides assistance to
the team by supporting various events including state meetings,
participating in philanthropic events, travel coordination and
assisting guest during events Principal Duties &
Responsibilities
- Prepares a variety of correspondence on own initiative from
drafts or verbal instruction, such as memos, letters, articles,
reports, proposals, charts, etc.; prepares and processes routine
forms, documents, requisitions, purchase orders, transmittal forms,
etc., following standard procedures, and responds to inquiries
- Acts as Market Office contact receiving visitors, screens, and
routes incoming telephone calls, places calls, receives visitors,
arranges appointments and maintains a calendar; coordinates travel
arrangements and meetings; prepares agendas and materials for
presentations; takes and prepared meeting minutes; distributes
incoming mail, faxes, and other communications
- Maintains inventory levels of office supplies and initiates
purchase orders as necessary; reconciles invoices and maintains
current expense and balance records against budgeted dollars;
provides administrative assistance to the management team by
compiling data and developing the department's budget; submits
travel and other expenses for payment or reimbursement
- Maintains effective and accurate filing systems that provide a
quick reference database of records, including but not limited to,
staff personnel records, time sheets, statistical and financial
reports that show the department's accomplishments, productivity
levels, operating cost, etc.; releases information according to
company policies and procedures; audits files at specific intervals
to identify and purge outdated or unnecessary items, and ensures
confidentiality of records
- Performs other related duties as assigned Education &
Experience Required
- Minimum Required High School Diploma or equivalent
- Minimum Required three years of administrative support
experience Or an equivalent combination of education and experience
Job Knowledge & Skills
- Excellent oral, written, and interpersonal communications
skills to interact effectively with internal and external
customers
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook Competencies
- Acting with Integrity
- Communicating Effectively
- Pursuing Self-Development
- Serving Customers
- Supporting Change
- Supporting Organizational Goals
- Working with Diverse Populations
Keywords: AFLAC, Harrisburg , Market Administrative Spec, Other , Harrisburg, Pennsylvania
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