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Procurement Specialist 1

Company: Commonwealth of Pennsylvania
Location: Harrisburg
Posted on: January 15, 2022

Job Description:

Procurement Specialist 1

Print (http://agency.governmentjobs.com/pabureau/job\_bulletin.cfm?jobID=3362624&sharedWindow=0)

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Procurement Specialist 1

Salary

$46,318.00 - $70,416.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Department

Department of Conservation & Natural Resources

Job Number

CS-20215237-02710

Closing

1/19/2022 11:59 PM Eastern

Job Code

02710

Position Number

00094922

Union

Non Union

Bargaining Unit

A3

Pay Group

ST06

Bureau/Division Code

2120

Bureau/Division

Bureau of Facility Design & Construction

Worksite Address

400 Market Street

City

Harrisburg

Zip Code

17101

Contact Name

Rita Herzog

Contact Phone

717-705-1082

Contact Email

riherzog@pa.gov

+ Description

+ Benefits

+ Questions

THE POSITION

If you have experience in procuring goods and services and would like to experience the satisfaction of public service, then this may be the position for you!

This position functions as the Chief of the Administrative Services Section in the Division of Field Engineering. This Section is responsible for all construction contracts and professional or other specialized services contracts for the Department. In addition, this section provides all clerical and administrative services to the Bureau's Central Office as well as coordination of administrative activities for the four Bureau field offices.

DESCRIPTION OF WORK

Additional details regarding the duties of this position may be found in the position description (http://www.occup.state.pa.us/OrgChart/PD\_NEOGOV.asp?p=00094922) .

Work hours and additional information:

+ Full-time employment.

+ Work Hours: Monday - Friday; 8:00 AM - 4:00 PM; 30 minute lunch.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Qualifications:

+ Minimum Experience and Training Requirements: One year of experience performing technical purchasing or contract management work; and a bachelor's degree in business, supply chain, logistics, project, or operations management, or a related field;ORan equivalent combination of experience and training.

+ Must meetPA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) - For more information on ways to meet PA residency requirements, follow thelink (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ Donotsubmit resumes, cover letters, and similar documents. These documents willnotbe reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on theapplication(i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Must be able to perform essential job functions.

Veterans:Pennsylvania law (51 Pa. C.S. -7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspxand click the Veterans' Preference tab or contact us atra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc) !

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

How many years of full-time experience do you possess performing technical level purchasing work?

(Purchasing work is experience in a business, institutional, or governmental setting where the applicant's primary job function involves the procurement of supplies, materials, equipment, or services.)

+ 5 or more years

+ 4 to less than 5 years

+ 3 to less than 4 years

+ 2 to less than 3 years

+ 1 to less than 2 years

+ 6 months to less than 1 year

+ Less than 6 months

+ No experience

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time experience do you possess performing technical level contract management work?

(Contract management work is the process of managing contracts, deliverables, deadlines, and contract terms and conditions. These may include contracts related to sales invoices, purchase orders, utilities, goods, supplies, equipment, and services.)

+ 5 or more years

+ 4 to less than 5 years

+ 3 to less than 4 years

+ 2 to less than 3 years

+ 1 to less than 2 years

+ 6 months to less than 1 year

+ Less than 6 months

+ No experience

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much college coursework have you completed in business, supply chain, logistics, project management, operations management, procurement, or contract management?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted.

If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

+ Conferred Bachelor's degree or higher

+ 120 credits or more

+ 90 but less than 120 credits

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

06

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page. (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3)

+ Yes

07

WORK BEHAVIOR 1 - RESEARCH

Conducts research by gathering, analyzing, and interpreting information related to procurement needs. Researches and coordinates information from other personnel and program areas to determine the best method of contracting for items or services.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience researching written or electronic records and files for various contracting projects and reports and gaining information through discussions with customers, partners, or stakeholders. When given a topic, I was responsible for compiling all available information from a variety of data sources and determining if the information was appropriate for inclusion in the final analysis.

+ B. I have experience researching written or electronic records and files for various contracting projects and reports, and gaining information through discussions with customers, partners, or stakeholders. When given a topic, I was responsible for compiling all available information from a variety of data sources; however, someone else determined if the information was appropriate for inclusion in the final analysis.

+ C. I have successfully completed college-level coursework related to research methods, research design and analysis, library sciences, market research, or data collection.

+ D. I have NO experience or coursework related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to research.

+ Your level of responsibility.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

10

WORK BEHAVIOR 2 - CONTRACT DEVELOPMENT AND PROPOSAL ANALYSIS

Develops technical specifications and language for agency contracts, requests for proposals, quotes, information, applications, and invitations to bid in accordance with established contract and procurement policies. Analyzes vendor proposals and creates follow on documents to ensure procurement needs are met and established policies are followed.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience developing technical specifications and language for contracts. I was also responsible for analyzing vendor proposals to ensure procurement needs are met and established policies are followed.

+ B. I have experience analyzing vendor proposals to ensure procurement needs are met and established policies are followed; however, someone else was responsible for developing technical specifications and language for contracts.

+ C. I have successfully completed college-level coursework related to procurement, business administration, logistics, contract law, or supply chain management.

+ D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to contract development and proposal analysis.

+ The types of contracts you developed.

+ Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

13

WORK BEHAVIOR 3 - CONTRACT NEGOTIATION AND EVALUATION

Negotiates contract terms and conditions such as cost, delivery, performance, and technical requirements. Evaluates vendor performance to determine necessity for amendments, extensions, or termination of contracts.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience negotiating contract terms and conditions. I was also responsible for evaluating vendor performance to determine the need for amendments, extensions, or termination of contracts.

+ B. I have experience evaluating vendor performance to determine the need for amendments, extensions, or termination of contracts. Someone else was responsible for negotiating contract terms and conditions.

+ C. I have successfully completed college-level coursework related to contract negotiation, contract management, or data analysis.

+ D. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name of the employer(s) where you gained this experience.

+ The duties you performed related to negotiating contract terms and conditions.

+ The duties you performed related to evaluating vendor performance.

+ Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

16

WORK BEHAVIOR 4 - TECHNICAL ASSISTANCE

Provides technical assistance and consultative services to organization program managers and staff regarding the development, implementation, and evaluation of procurement contracts. Advises staff and vendors on procurement regulations, policies, and methods. Assesses and defines needs or problems and recommends possible solutions.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience providing technical assistance and consultative services to staff and vendors in order to identify needs and answer questions. I was also responsible for recommending possible solutions to problems or concerns.

+ B. I have experience providing technical assistance and consultative services to staff and vendors in order to identify needs and answer questions. Someone else was responsible for recommending possible solutions to problems or concerns.

+ C. I have successfully completed college-level coursework related to public relations, counseling, public speaking, psychology, or sociology.

+ D. I have NO experience or coursework related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to the technical assistance you provided.

+ Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

19

WORK BEHAVIOR 5 - WRITTEN COMMUNICATION

Prepares written, technical, or narrative documents such as status or monthly reports, which identify current expenditures or contract activity. Authors narrative and analytical reports that convey a project's effectiveness in meeting business requirements.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience writing technical or narrative documents such as status or monthly reports. I was responsible for the final document that conveyed customized information to the intended recipients.

+ B. I have experience writing technical or narrative documents such as status or monthly reports. I was responsible for compiling a portion of the document but someone else was responsible for the final version that conveyed customized information to the intended recipients.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, journalism, or communications.

+ D. I have NO experience or coursework related to this work behavior.

20

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to written communication.

+ The type(s) of documents you prepared.

+ Your level of responsibility.

21

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Agency

Commonwealth of Pennsylvania

Address

613 North StreetHarrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov

Keywords: Commonwealth of Pennsylvania, Harrisburg , Procurement Specialist 1, Professions , Harrisburg, Pennsylvania

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